Questions related to---PIR? External documents ? Significance? PR/PO new document?

20.Question: Is it possible to create PIR without material master?

Answer: 

Yes, its possible to create a PIR without material master and many cases we will create PIR foe example for consumables and even for services we can maintain and its possible.

Where we have material group, for every material the material group is mandatory and if there is no material then material group should be there to create PIR.

Here we need to maintain material group and short text for identification and price will be pulled from PIR through this.

21.Question: What is the difference between Internal and external purchasing document and how many are there?

Answer: 

PR is an internal document, where we will share these documents internally.

PO/Contract/Scheduled agreement/RFQ is external document and even invoice is also, where we will share the documents to the vendor.

22.Question: Significance of PR and PO document type:

Answer: PR document type controls:

Number ranges, filed selection, release procedure header/Item level, Allowed item categories for document type.

PO Document type:

PO Document type controls

Number ranges, Field selection and Allowed item categories

23.Question: Is it possible to create a new document for PR and PO and in which scenario we  will create?

Answer: Yes, it’s possible to create a new document for PR and PO, and while implementation we did few document type creations by copying from existing document types.

Document type explains the type of procurement business and as per the business requirements we can create new as we handle different types of procurement activities like raw material procuring and in raw material we have hydrocarbon procurement and many high value types, so each type we have different document types.

Even we can create PO document type, where we should divide what type of procurement we are doing more and which chemicals we are procuring, so all these will be useful for reporting purpose and analysis and improvements to the business.

Scenario: Our company acquired small company and they have procurement related to IT, so for easy analysis and reporting purpose we created new document type and maintained new valuation class to reflect the new GL account.